- There two to three Observers per run group.
- Radio Control: Communicates with course workers via radio
- Support: Assists Radio Control by tallying penalties during a run and communicates final penalties to the Recorder
- Recorder: documents the official penalties and their location on the Observer Sheets
- A course map will define each worker station and responsible area with a course number.
- Radio Control will confirm penalties with course workers
Course Worker FAQ
- Watch the cars in your area
- Red Flag in hand unrolled (but not waiving) at all times
- Red flag a car on course if you feel the situation is unsafe. Stand to the side of the car being red-flagged, not in front!
- Possible scenarios:
- Upcoming car on course is getting too close to the car in front (due to a spin, mechanical breakdown, etc)
- Car DNF’s and is approaching worker station (extremely lost car)
- Red flag is announced over the radio/PA system
- Car drops fluid/parts on course (parts may be HOT!)
- Understand what constitutes a penalty
- Shag Cones quickly and safely
- Stay Alert – keep your eyes on the car in your area
- Watch the cones not the cars
- No sitting while the course is hot
- No cell phones
- Check the cones in your worker station during down times
- Motivate drivers to move briskly through the course, after they have stopped for a red flag
- Radio penalties and worker station number to Control
- Radio Protocol example:
- Worker: Corner 3 to Control
- Control: Go ahead Corner 3
- Worker: 1 cone on the white Miata
- Control: Copy, 1 cone on the white Miata
- Understand how the Timing Equipment works before the heat starts
- Ex 1: worker trips the start lights – “Reset Start”
- Ex 2: worker trips the finish lights – “Reset Finish”
- Ex 3: Car doesn’t go through the finish – “Stop” only when they are the next car scheduled to go through the finish lights
- Switch the “Init” toggle switch at the beginning of each run group
- Before you send a car out, the timing box should not be beeping or be displaying “Start” or “Stop” on the LCD display. If box is beeping, then call for Equipment Chief.
- Verify you get a good start for the first car of a group
- Accurately record times as cars pass through the finish
- Check Observer sheets for any penalties
- After final runs, circle the fastest run for that competitor
- Work with the announcer, so that they can read car, driver, and class information
- Safely launch cars at safe and efficient intervals
- Intervals may vary based upon driver/car ability
- An experienced driver may need to wait longer if a novice is on course ahead of them
- Ensure that the course and course workers are ready before launching the next car
- Announce car’s grid number prior to launch
- Be aware of cones in the immediate start area
- Sweep the start area as needed
- Be aware of the start lights to avoid accidental triggering them
Waiver Station FAQ
- Verify ALL people entering have signed the waiver(s)
- SCCA Members MUST write their member number
- Understand the minor waiver form
- Signatures must be obtained from both parents/guardians
- See James Frink for further details
- You cannot leave your station until you are relieved
- If your relief is late, use the radio to contact the worker chief/announcer to assist with finding a person to relieve you
- Two people will be assigned to Grid per run group.
- The first grid person will be responsible for handling event traffic coming onto and off the skidpad against Bondurant traffic.
- The other grid person will be responsible for the following:
- Before the heat starts, identify co-driven cars
- Ensure that there is a steady stream of vehicles being sent to the Starter, which will ensure that the event will not be delayed
- Always have at least 3 drivers pre-staged waiting at the start line
- Always have the next 4 cars in grid ready to go
- Keep cars in order
- Do not allow vehicles to leave the grid area unless all occupants are wearing a helmet and seatbelts
- Announce re-runs if applicable
- Allow a minimum of 5 cars between re-runs
- Verify cars are running in the correct heat
Timing Audit (only 2 timing audit work assignments will be needed per event)
- Compares Observer sheets to Master Timing sheets
- Verify the fastest run is circled on the Timing sheets
- When discrepancies are found, highlight them and/or contact the Chief of Timing or Event Chair
- Will be responsible for auditing multiple run groups
- Get the paperwork/stickers for the scoreboard from registration/tech before the event and during the lunch break
- Look for and correct pre-registration changes on the Timing Sheets, Observer Sheets, and scoreboard
- Verify that every registration form is marked as paid or pre-paid. This occurs before the event and during the lunch break. Any form that hasn’t been paid should not be on the scoreboard, Timing Sheets, or Observer Sheets.
- Registration sheets should be returned to registration
Who needs a radio in order of priority
- Radio Control (Observer)
- Course Worker Stations (1 each)
- Waiver Station
- Event Chair
- Safety Steward
Before the event
- Register for the event and select Photographer from the work choice menu. It can’t hurt to add a note in the text area that you want to work as a photographer.
- Add your camera to your check list.
- Check out all gear before leaving home.
During the event
- Check in when it's time to work just like any other work assignment.
- Safety is #1, a spotter is required for shooting while on course or not within the designated spectator area. Shooting from the spectator area is usually okay if you have a zoom lens.
- Take two or more pictures of each car for each run group. If you are working as a photographer it's your responsibility to ensure that everyone in the run group gets shot.
- Save memory by having the camera save images at a resolution smaller than the maximum. 1600x1200 pixels (3 Megapixels) would be the minimum. Most pictures for posting are not edited due to shear volume; therefore, you can save memory space by having the camera save the images at a lower resolution.
After the event
- Weed out any pictures you consider not acceptable for posting.
- Convert all photos to 800 pixels on longest side (hopefully automated, Irfan View is a good free utility). Be sure to preserve your original pictures. Save as JPEG with medium to med-high quality compression.
- Zip all pictures into one file.
- Upload zip file to www.yousendit.com (send to:
, include your name and what run group(s) were covered in the text message).
- Your photos will be posted to a common web page gallery giving you credit as the photographer.
- If people request high resolution originals use yousendit.com to avoid over flowing there email inbox, you'll need there email address to do this.
If you need assistance in any way contact Rob (Solo II Event Photography) at