The Steering Committee met at the Fuddrucker's at I-17 and Dunlap on 01Aug02.

The first order of business was to establish attendance and a quorum. Voting members present were Mark Shaw, Dave McCombs, Marc McCombs, Garry Swanner, Tom Dukerich, Tage Evanson, Jodie Warren, Mindi Cross, Steve Eymann, Ted Lewis, Bev Sattler, Glenda Meyers, Steve Ryan, Jim Rohn, Ken Edney, Scott Meyers, Dawn Maxwell, Sheng-Wen Seow and Dave Young. Guest present was Don Sattler. Quorum was established.

A brief financial statement was given by Glenda Meyers stating that there was a net loss for the last event of about $520.

Scott Meyers presented a summary of expense items needed for the fall series. After some discussion Scott made a motion that the club purchase (2) PA speakers, a battery to replace the generator, new photo heads, (2) composition top tables and a new tent. The motion was seconded by Tom Dukerich. Motion passed. Tom Dukerrich will investigate the exact costs of the photos heads and report to the committee if the cost exceeds $400.

Steve Eymann gave a brief recap of the attendance at the Flagstaff event. Approximately 55 regulars were present with an additional 15 people from the Flagstaff area. Discussion continued on whether some requests for a Flagstaff series would be followed up. Further discussion and decision was made in new business.

Mark Shaw reported that progress on the AMP site was moving slowly and that Dan Maloney could not guarantee any early 2003 dates at this time. Also, the starting work would be directed to the road course. Jim Rohn reported on dates already asked for from Firebird. After discussion it was decided that we would pursue the 2003 schedule at Firebird and wait and see how AMP progresses next year. Jim Rohn will get Firebird to submit final contract for dates and make sure that it includes no penalty for canceling events more than 60 days prior to the date scheduled.

The major new business was the planning shutdown of the Internet hosting of the azsolo2.com web site. After discussion Mark Shaw made a motion to move the site to a commercial web host at a cost no more than $15 per month. The hostway.com service would cost about $13.95 per month if paid by the year. The motion was seconded by Dave Young and passed. The registration of the domain name would be moved to Mark Shaw from Bill Barfoot to facilitate the transfer. Major concern was how to cover the pre-registration for the August event. A call to Brandon Smith suggested that the first approach would be to use his autocrossing.com site and redirect the pre-reg there if we can get access to the web pages again. In case that did not work the backup cases would be to either send email to Steve Eymann and/or do massive registration on-site.

Discussion was made of the possible trophies for the summer and fall series. Jim Rohn showed one of the mini helmets planned for the fall series which was well received. For the summer series it was suggested to get digital tire gages which come in a small case and have a plaque attached to them. Jim Rohn and Ken Edney will pursue the details.

The need for a banquet/social/trophy chairman was discussed. A team of Mindi Cross, Glenda Meyers, and Jodie Warren volunteered to take on this task and Mindi will chair the fall series banquet to be scheduled some time in January 2003. Jim Rohn will act as an advisor from his and Marilyn's past efforts in these matters.

Further discussion on a possible Flagstaff series continued. Issues with transport of the equipment, need for additional staff and possible insurance issues were presented. It was generally concluded that any such series would not be heavily attended by the Phoenix or Tucson area competitors and present too many logistics problems. The committee could act as an advisor to someone who would like to organize such events in Flagstaff, but it was not clear whether such events could be sanctioned by SCCA and therefore be eligible for insurance coverage under the SCCA plan. Mark Shaw will contact the SCCA national office to get they position on such events.

Mark Shaw brought up the condition of the pylons and whether new ones should be purchased. If was discussed and felt that we were using too many pylons on our course designs already. Jim Rohn made a motion to reduce the pylon usage in future course designs and slowly deplete the pylons in unacceptable condition. The motion was seconded by Tom Dukerich and passed.

The meeting conditions at the Fuddrucker's were not acceptable since we were bounced from the back room due to a scheduling mix-up by Fuddrucker's. Dave McCombs volunteered the Sun Devil Auto conference room near McClintock and Elliot if at least a week advance notice is given. We will be able to bring in pizza and drinks to that site. This will be considered for the next meeting.

Having no further business to discuss Mark Shaw made a motion to adjourn. Seconded by Steve Eymann and the meeting ended at approximately 8:10PM