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> March 15th, 2016 SC Meeting Minutes
Littlezeke77
post Mar 30 2016, 10:34 PM
Post #1





Group: Steering Comm., voting member
Posts: 1387
Joined: 15-May 12
From: Tempe, AZ
Member No.: 61013



March 15th, 2016 SC Meeting Minutes


  • 1. Arizona Motorsports Park Surface condition: As previously planned, Jim Baus will be slowly filling cracks from now until the end of summer. He is having to do it himself, so it won't be fully done by our April event. Course Design will try to work around what has not been filled.
  • 2. Site Discussions: The Steering Committee discussed the pros & cons, issues, and higher costs with our 2 current sites; Arizona Motorsports Park (AMP) & Wild Horse Pass Motorsports Park (WHP). We discussed how things were coming along with new potential sites as well. We still plan on trying to host at least one more WHP event in the Fall, then reevaluate how their management and costs have evolved. We also discussed options for hosting a National Match Tour event in 2017 and/or 2018.
  • 3. Summer & Fall Schedules (5/14, 6/12, 9/10, 10/9, 11/12, 11/13, 12/3): The Steering Committee has decided to cancel the June 12th event due to the heat and not being given a lower summer site cost as we've had in the past. We are evaluating an option to possibly host a Summer Taylor Event sometime during the Summer instead. This would be at a completely new site compared to where we used to go in Taylor. We will try to schedule the Novice School in November at WHP. AMP is a better backup site now for the Novice School now that we are not quite as restricted on entry time. We will still try to have 2 Saturday events & 2 Sunday events for the Fall 2016 schedule and going forward into 2017.
  • 4. Fall 2016 & Future Pricing: Due to overall higher costs with our 2 current sites, and higher SCCA Insurance & Sanction Fees, the Steering Committee has voted 9 Yes, 0 No, Vote Unanimous for increasing prices to the following schedule:
Registration Fee SCCA Members: $25 Pre-Registration, $35 at Event

Registration Fee Non-Members: $35 Pre-Registration, $40 at Event

Time-Only Runs: $15 (you must participate in competition runs to do time-only runs)

Summer Events will still be priced on a "per event basis" depending on location and format.

  • 5. Registration Processes: The Steering Committee discussed several areas of opportunity with Pre-Registration and On-Site Registration. The Registrar and the SC will try to focus on getting pre-reg done earlier. In order to facilitate that, we will now be closing Pre-Registration on Thursday evenings for Sunday events, and Wednesday evenings for Saturday events. We will also ensure that the Open Groups are rotating properly going forward. In order to run On-Site Registration and Timing & Scoring more efficiently, Dave Hurt will now be helping our Registrar David Howdyshell and our Chief of T&S Jeff Williams to ensure that we have accurate registration sheets, timing sheets, proper classes, grid numbers, etc. This should help ease a lot of on-site issues and after-event issues to become overall more efficient. During the day of the event, we will also be moving up the close times for Registration to 8:15am and Tech will now close at 8:20am. There have been too many people arriving late for Registration & Tech, which is causing a lot of our volunteers to not be able to get course walks in, and to start the event later than normal. These new close times gives everyone a hour to fully get through Registration & Tech. This should not be problem going forward since the gates open to the public at 7am. This change will also be notated on the forums and highlighted on website.
  • 6. Driver's Meeting Notes: We will add the current supplemental rules language regarding Finish Line safety to the Event Chair notes. ALL Riders need to have weekend memberships filled out BEFORE being allowed to ride along. Wristbands will be checked in Grid and at the Starting Line for EVERY run going forward. This is a safety and insurance issue that we cannot play with.
  • 7. Feedback on the Fall Banquet & Trophies: Feedback was great regarding the banquet. It seems that everyone would like to keep Los Dos Molinos as our primary gathering spot going forward. It works very well for our purposes. Everyone liked the way Deanna did trophies and Tire Rack giftcards for 1st place.
  • 8. Goodie Store Going Online: The SC discussed options for taking the Goodie Store online. Our customers will be allowed to browse and purchase online, but we will not do shipping. Instead, the customer will pick up their merchandise at the next event. More than likely we will use the GoDaddy Store option since both Derek Bellamy & Jeff Williams have significant discounts there in order to save the Club money. We will also put up a forum post to get some feedback regarding what kind of clothing and accessories everyone would like to have access to.
  • 9. Participant Bans: The Steering Committee discussed a few issues that had come up recently regarding previously banned participants. We had 2 participants we worked with to ensure they can continue to partake in our Club.
  • 10. Weigh Day: The Weigh Day at the last event was a huge success! We had 30 cars roll though. Due to the great success, we will try to arrange 1 weigh day per Series.
  • 11. Next SC Meeting: 7/12 @ 630pm at Spoke & Wheel


--------------------
Derek Bellamy
Assistant Director & Treasurer
1992 "Bass Boat Sparkly Red" Miata (STS)
2005 Scion tC (STF)
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Bob Lob Law
post Mar 31 2016, 02:32 PM
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Group: Autocrosser
Posts: 59
Joined: 8-March 16
Member No.: 175044



How firm are these fall event dates? I am much more likely to get those days off of work if I can request them ASAP.


--------------------
Todd A.
2004 Focus SVT
HS
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SMeyers
post Mar 31 2016, 03:35 PM
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Group: Steering Comm., voting member
Posts: 8829
Joined: 6-December 02
From: Glendale AZ
Member No.: 4



QUOTE (Bob Lob Law @ Mar 31 2016, 02:32 PM) *
How firm are these fall event dates? I am much more likely to get those days off of work if I can request them ASAP.

As difficult as they are to negotiate these days, Derek took great pains to ensure all was solid before posting. Barring some unforeseen major calamity, I think these are set.


--------------------
Scott Meyers
2006 Mazda3S "STS" .......(Really just a Miata with four doors and a trunk......)
Education is important. Race Cars are importanter
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Littlezeke77
post Mar 31 2016, 03:59 PM
Post #4





Group: Steering Comm., voting member
Posts: 1387
Joined: 15-May 12
From: Tempe, AZ
Member No.: 61013



QUOTE (SMeyers @ Mar 31 2016, 03:35 PM) *
QUOTE (Bob Lob Law @ Mar 31 2016, 02:32 PM) *
How firm are these fall event dates? I am much more likely to get those days off of work if I can request them ASAP.

As difficult as they are to negotiate these days, Derek took great pains to ensure all was solid before posting. Barring some unforeseen major calamity, I think these are set.


Correct.


--------------------
Derek Bellamy
Assistant Director & Treasurer
1992 "Bass Boat Sparkly Red" Miata (STS)
2005 Scion tC (STF)
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MRockford
post Apr 16 2016, 03:54 PM
Post #5





Group: Autocrosser
Posts: 112
Joined: 24-March 13
Member No.: 87955



QUOTE (Littlezeke77 @ Mar 31 2016, 04:59 PM) *
QUOTE (SMeyers @ Mar 31 2016, 03:35 PM) *
QUOTE (Bob Lob Law @ Mar 31 2016, 02:32 PM) *
How firm are these fall event dates? I am much more likely to get those days off of work if I can request them ASAP.

As difficult as they are to negotiate these days, Derek took great pains to ensure all was solid before posting. Barring some unforeseen major calamity, I think these are set.


Correct.


I don't know if it's said enough, but thanks so much for everything you guys do to keep this going!


--------------------
Michael Rockford - 2015 Chevrolet Corevette (Daytona Sunrise Orange) - Amateur Street
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